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Coach
The duration of the Conference coach journey will be approximately 2 h 45 min. As coaches will depart at
specific times throughout Sunday June 1st and Monday June 2nd,
please check which time will be the most convenient to you. The availability of this service will be subject
to a minimum number of applicants. Please note that coaches will be provided
according to the anticipated demand, so if you are interested please do book in advance, as on-site booking
will not be available.
Private Taxi service
If you prefer a more personalized service that will better suit your arrival times at Athens International
Airport, you may book a private car in advance, transferring you from Athens International Airport to your
hotel. The duration of the private car journey will be approximately 2.5 h. Pick-up time of any private car
booked will depend on the specific flight details you provide us with.
On-line submission of reservations for airport transfers, excursions and accommodation as well as payment is
preferred through the Travel Arrangements online service. Your payment will be processed through a secure
web-based credit card payment system (SSL encrypted data transfer). (You will notice that the application
for airport transfers is combined with the application for excursions and accommodation). Please refer to
the respective WasteEng08 web pages for more information on excursions and accommodation).
| One-Way Price (€) |
Sunday, June 1st |
Monday, June 2nd |
| Coach |
35 per person |
Departure from Airport |
15:00 |
16:30 |
18:30 |
15:00 |
16:30 |
18:30 |
Arrival at hotel |
~17:45 |
~19:15 |
~21:15 |
~17:45 |
~19:15 |
~21:15 |
| Private Car |
250 per private car |
Departure from Airport |
At your arrival time |
At your arrival time |
Arrival at hotel |
2.5 h after your arrival at airport |
2.5 h after your arrival at airport |
- Prices include all taxes.
- Coaches leave from Athens International Airport "Eleftherios Venizelos", Exit 5 at the Arrival Level. Detailed
instructions on how to find your bus, will be given prior to your arrival in Greece.
- Maximum capacity for private cars is 2-3 individuals sharing, depending on luggage.
- If you have booked a private car, the driver will be waiting for you as you exit the luggage pick-up point, with
a board indicating your name and WasteEng08.
- On-site booking for the coach service is not available.
- For delays of more than 2 h from the given arrival time, private cars will be automatically cancelled and cancellation
fees will apply.
- Airport transfers from Patras to Athens Airport can be booked at the Conference Travel Arrangements desk during the
Conference.
Mrs. Stamatia Gika of MeetingPlanner.gr will handle all reservations for airport transfers, excursions, accommodation,
etc. This includes communications, payments, and confirmation letters. You may contact the Travel Arrangements desk at:
WasteEng08 Travel Arrangements Desk
c/o MeetingPlanner.gr
Conference Management
Ypapantis str. K.Kastritsi,
GR - 26504 Rio, Achaia, Greece
Telephone: +30-2610-992025
Fax: +30-2610-991945
URL: www.meetingplanner.gr
E-mail: WasteEng08@meetingplanner.gr
Before proceeding with submitting your Travel Arrangements request, please carefully read the following information
on travel arrangements payment and cancellation policies.
Book Procedure
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You may submit your reservation request using one of the following options no later than Tuesday,
May 27, 2008.
The Travel Arrangements reservation procedure requires the following four steps:
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Submit your Travel Arrangements request on-line (preferred) or via fax, indicating your hotel
choice (along with any excursions or airport transfers).
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For room reservations each individual must make his/her own reservations separately. Only in the case of sharing a
Twin room, you may use the appropriate field in the form, to enter your accompanying person's name.
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If you wish to reserve additional room(s), please submit a new reservation form.
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MeetingPlanner.gr will process your application and try to meet all your accommodation requests.
You will receive a notification email message about your reserved hotel and the required
corresponding deposit.
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Reservations will be processed on a "first-come-first-served" basis. If your preferred choice is
fully booked, MeetingPlanner.gr will proceed with your reservation on the basis of another hotel in the same
category as your choice and inform you about it.
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Payment. All payments must be made in Euro, by credit card or bank transfer. No other type of
payment will be accepted. Please read about payment methods below.
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Confirmation of Reservation(s). Upon receiving the required deposit for the hotel, the Travel
Arrangements desk will send you a confirmation email message regarding your reservation. Please make sure to provide
a valid email address. Please remember to print and bring your confirmation message with you, when
you check in at the hotel. This is your hotel booking voucher!
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Your hotel confirmation email will include the reserved hotel room, dates of stay, deposit paid and remaining
balance to be settled at the hotel.
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If you have booked and paid for excursions or an airport transfer you will receive separate email messages
about each of these.
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Payment Methods
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Before you decide on the method of payment please read the following important note:
Due to the imposed cancellation fees by the WasteEng08 hotels, if you wish to use the on-line
payment option, you must pay the full amount of your reservation in order for cancellation fees to be charged
in the unfortunate event of cancelling your room into the cancellation period. Alternatively, only a one-night
deposit will be paid if you opt to fax your credit card details authorizing the Travel Arrangements desk to charge
your card with cancellation fees in case you cancel your reservation according to specific cancellation policies.
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Pay on-line using your credit card (VISA or MASTERCARD) - Preferred. You must be the
cardholder to use this option.Then,
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You will receive a bank notification message informing you about the amount of money that has been deducted
from your credit card. (For on-line payment you must pay the full amount of your reservation)
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You will also receive the official Confirmation of Reservation via e-mail from the
WasteEng08 Travel Arrangements desk.
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Pay by faxing your credit card details, using the on-line Travel Arrangements form (click
on the ON-LINE Travel Arrangements button found at the end of this page and follow the procedure) or the Travel
Arrangements Form found at the end of this page. The WasteEng08 Travel Arrangements
desk will charge your credit card with the respective hotel one night deposit amount and send you the official
confirmation of your reservation via email.
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In case you are using someone else's credit card we must receive his/her authorization in hard copy, so please
DO NOT PROCEED with on-line payment. Fax the Travel Arrangements form, which must be signed by the card holder,
accompanied by a copy of both sides of the credit card.
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Pay by bank transfer using the on-line Travel Arrangements form (click on the ON-LINE Travel
Arrangements button found at the end of this page and follow the procedure) or the Travel Arrangements
Form found at the end of this page. (an administration fee of €20 will be applied to cover
administration handling costs).
Please note that any transfer or service charges imposed by the bank must be paid by the participant.
Please provide a valid email address. You will receive a notification email with the (Stamatia Gika- MeetingPlanner.gr)
bank account details.
Please clearly indicate on the bank form:
- Your full name (name given for the registration)
- Name of the Conference: "WasteEng08 Conference"
For quick and accurate processing of the payment, it is requested that you fax a copy of your bank
transfer receipt to: +30 2610 991945. Please remember to also bring this copy to the Travel Arrangements
desk. After proof of payment has been confirmed by our bank, you will receive the official confirmation of
your reservation via email.
* Only cash payments or credit card payments will be accepted on site.
* Receipts for your deposits will be given on-site at the Travel Arrangements desk on request.
No invoices will be sent in advance. Receipts or balance payments will be given by the hotels.
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Cancellation Policy
For Cancellations received until Tuesday,
May 27th, 2008
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No Cancellation Fees
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For Cancellations received after Tuesday,
May 27th, 2008
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50% of total airport transfer amount will be charged
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Personal Insurance
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The organizers cannot be held responsible for accidents to Conference participants or accompanying persons,
for damage or loss of their personal property, or for cancellation expenses, regardless of cause. Participants
should therefore, make their own insurance arrangements. Please consult with your local insurance sources
regarding coverage.
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Travel Arrangements Hours
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The WasteEng08 Travel Arrangements desk at the Conference venue will be open during the following hours:
| Monday, June 2 |
17:30 - 20:00 |
| Tuesday, June 3 |
08:00 - 18:00 |
| Wednesday, June 4 |
08:00 - 18:00 |
| Thursday, June 5 |
08:00 - 18:00 |
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