Before proceeding with submitting your Travel Arrangements request, please carefully read the following information on travel arrangements payment and cancellation policies.

WasteEng08 has secured discounted rates for the Conference period at several hotels, located either in the centre of Patras or in the Rio area and Psathopyrgos, closer to the Conference Venue, which will all be serviced by a bus shuttle service during the conference days.

If you wish to take advantage of the beach location that most of the Rio and Psathopyrgos hotels offer, we strongly recommend you that you opt for the first 4 hotels in the following table.
Due to the high demand of the summer months it will be wise to book your accommodation as early as possible.

• For more hotels please visit the official portal of Patras at www.infocenterpatras.gr
• Please note that only the Conference hotels in the list below will be serviced by shuttle service throughout the Conference duration.
• The following room rates are in Euro, per night, and inclusive of breakfast and all taxes.
• Rates will apply to all pre- and post-conference stays.
• Reservations will be processed on a "first-come, first-served" basis.



PATRAS HOTELS

Class	Hotel Name	Room Rates				Contact Information
		Single	Double	Triple	Paying Child*
4 *	PORTO RIO (location: Rio area) 6km from Conf. Venue Bus ride: 10'					Rio Patras 26500 +30 2610 992102 www.portoriohotel.gr
	Main building	80	110	130	0-2 yrs, free
	Artemis Building & Bungalows	68	94	103	0-2 yrs, free
4 *	TZAKI (location: Rio area) 6km from Conf. Venue Bus ride: 10'	75	95	115	0-8 yrs, free	Rio Patras, 26500 +30 2610 453960 www.hoteltzaki.gr
4 *	ACHAIA BEACH (location: Rio area) 2 km from Conf. Venue Bus ride: 10'	85	100	-	0-4 yrs, free	Rio, Patras +30 2610 991801 www.airotel.gr
3 *	FLORIDA (location: Psathopyrgos) 12km from Conf. Venue Bus ride: 15-20'	65	75	85	0-7 yrs, free	Psathopyrgos, Patras 26500 +30 2610 931279 www.floridabluebay.gr
3 *	RODINI (location: Psathopyrgos) 12km from Conf. Venue Bus ride: 15-20'	55	65	75	0-2 yrs, free 2-5yrs, -50%	Psathopyrgos, Patras 26500 +30 2610 931300 www.hotelrodini.gr



See more details about Hotel Descriptions


• On-line reservation and payment is preferred. You may submit your reservation either on-line or by fax, no later than Tuesday May 27, 2008. After this date, you must contact the hotels directly.
• Travel Arrangements reservation by Fax is available for those who can not use the on-line system. Please fill in the Travel Arrangements form found at the end of the page, with your credit card or other payment information and send it by fax to: +30 2610 991 945.
• Reservation requests by post, e-mail or phone will not be accepted.
• Hotel reservations will only be secured after payment of the requested deposit has been completed (your bank transfer must have been deposited in the Conference bank account or your credit card payment received by MeetingPlanner.gr).
• A one night deposit is necessary to secure your reservations. You must clearly indicate that you agree with the cancellation policies of the hotels, and fax the reservation form with your credit card data (see reservation and payment methods).
  Due to the imposed cancellation fees by the WasteEng08 hotels, if you wish to use the on-line payment option, you must pay the full amount of your accommodation reservation in order to secure that cancellation fees are charged in the unfortunate event of cancelling your room into the cancellation period.
• Cancellation policies vary slightly among hotels. Please see individual hotels for details.


MeetingPlanner.gr has secured discounted rates for the Conference period at several hotels, located in Athens, which will be available for pre and post stays.

Due to the high demand of the summer months it will be wise to book your accommodation as early as possible.



ATHENS HOTELS

Class	Hotel Name	Room Rates				Contact Information
		Single	Double	Triple	Paying Child*
5 *	Divani Palace Acropolis (location:Acropolis Area) Distance form the Acropolis Metro:800m	145	155	N/A	0-6 yrs: 15€	Plaka, Athens +30 210 9280100 www.divanis.com
4 *	Hera Hotel (location:Acropolis Area) Distance form the Acropolis Metro:100m	105	115	N/A	0-5 yrs: free	Plaka, Athens +30 210 9236682 www.hotelcompany.com
4 *	Herodion Hotel (location:Acropolis Area) Distance form the Acropolis Metro:300m	125	150	190	0-2 yrs: free	Plaka, Athens +30 210 9236832 www.herodion.gr
3 *	Philippos Hotel (location:Acropolis Area) Distance form the Acropolis Metro:300m	90	110	135	0-2 yrs: free	Plaka, Athens +30 210 9223611 www.philipposhotel.gr



See more details about Athens Hotel Descriptions


• Room rates are in Euro, per night, and inclusive of breakfast and all taxes.
• Rates will apply to all pre- and post-Conference stays.
• Reservations will be processed on a "first-come, first-served" basis.
• Hotel reservations will only be secured after payment of the requested deposit has been completed (your credit card payment must have been received by MeetingPlanner.gr).
• A one night deposit is necessary to secure your reservations. You must clearly indicate that you agree with the cancellation policies of the hotels, and fax the reservation form with your credit card data (see reservation and payment methods).
• Cancellation policies vary slightly among hotels. Please see individual hotels for details.

Attention: On-line submission is not available for Athens Hotels, please fax to us (+30 2610 991945) the Athens Travel Arrangements form.

Stamatia Gika of MeetingPlanner.gr will handle all reservations for accommodations, excursions, airport transfers, etc. This includes communications, payments, and confirmation letters. You may contact the Travel Arrangements desk at:

WasteEng08 Travel Arrangements Desk
c/o MeetingPlanner.gr
Conference Management
Ypapantis str. K.Kastritsi,
GR - 26504 Rio, Achaia, Greece
Telephone: +30-2610-992025
Fax: +30-2610-991945
URL: www.meetingplanner.gr
E-mail: WasteEng08@meetingplanner.gr

Reservation Procedure

You may submit your reservation request using one of the following options no later than Tuesday, May 27, 2008. The Travel Arrangements reservation procedure requires the following four steps: Submit your Travel Arrangements request on-line (preferred) or via fax, indicating your hotel choice (along with any excursions or airport transfers). For room reservations each individual must make his/her own reservations separately. Only in the case of sharing a Twin room, you may use the appropriate field in the form, to enter your accompanying person's name. If you wish to reserve additional room(s), please submit a new reservation form. MeetingPlanner.gr will process your application and try to meet all your accommodation requests. You will receive a notification email message about your reserved hotel and the required corresponding deposit. Reservations will be processed on a "first-come-first-served" basis. If your preferred choice is fully booked, MeetingPlanner.gr will proceed with your reservation on the basis of another hotel in the same category as your choice and inform you about it. Payment. All payments must be made in Euro, by credit card or bank transfer. No other type of payment will be accepted. Please read about payment methods below. Confirmation of Reservation(s). Upon receiving the required deposit for the hotel, the Travel Arrangements desk will send you a confirmation email message regarding your reservation. Please make sure to provide a valid email address. Please remember to print and bring your confirmation message with you, when you check in at the hotel. This is your hotel booking voucher! Your hotel confirmation email will include the reserved hotel room, dates of stay, deposit paid and remaining balance to be settled at the hotel. If you have booked and paid for excursions or an airport transfer you will receive separate email messages about each of these.



Payment Methods

Before you decide on the method of payment please read the following important note: Due to the imposed cancellation fees by the WasteEng08 hotels, if you wish to use the on-line payment option, you must pay the full amount of your reservation in order for cancellation fees to be charged in the unfortunate event of cancelling your room into the cancellation period. Alternatively, only a one-night deposit will be paid if you opt to fax your credit card details authorizing the Travel Arrangements desk to charge your card with cancellation fees in case you cancel your reservation according to specific cancellation policies. Pay on-line using your credit card (VISA or MASTERCARD) - Preferred. You must be the cardholder to use this option.Then, You will receive a bank notification message informing you about the amount of money that has been deducted from your credit card. (For on-line payment you must pay the full amount of your reservation) You will also receive the official Confirmation of Reservation via e-mail from the WasteEng08 Travel Arrangements desk. Pay by faxing your credit card details, using the on-line Travel Arrangements form (click on the ON-LINE Travel Arrangements button found at the end of this page and follow the procedure) or the Travel Arrangements Form found at the end of this page. The WasteEng08 Travel Arrangements desk will charge your credit card with the respective hotel one night deposit amount and send you the official confirmation of your reservation via email. In case you are using someone else's credit card we must receive his/her authorization in hard copy, so please DO NOT PROCEED with on-line payment. Fax the Travel Arrangements form, which must be signed by the card holder, accompanied by a copy of both sides of the credit card. Pay by bank transfer using the on-line Travel Arrangements form (click on the ON-LINE Travel Arrangements button found at the end of this page and follow the procedure) or the Travel Arrangements Form found at the end of this page. (an administration fee of €20 will be applied to cover administration handling costs). Please note that any transfer or service charges imposed by the bank must be paid by the participant. Please provide a valid email address. You will receive a notification email with the (Stamatia Gika- MeetingPlanner.gr) bank account details. Please clearly indicate on the bank form: Your full name (name given for the registration) Name of the Conference: "WasteEng08 Conference" For quick and accurate processing of the payment, it is requested that you fax a copy of your bank transfer receipt to: +30 2610 991945. Please remember to also bring this copy to the Travel Arrangements desk. After proof of payment has been confirmed by our bank, you will receive the official confirmation of your reservation via email. * Only cash payments or credit card payments will be accepted on site. * Receipts for your deposits will be given on-site at the Travel Arrangements desk on request. No invoices will be sent in advance. Receipts or balance payments will be given by the hotels.



Cancellation Policy

Important note: Due to the imposed cancellation fees by WasteEng08, if you wish to use the on-line payment option, you must pay the full amount of your reservation in order for cancellation fees to be deducted in the unfortunate event of cancelling your room into the cancellation period. Alternatively, only a one-night deposit will be paid if you opt to fax your credit card details authorizing the Travel Arrangements desk to charge your card with cancellation fees in case you cancel your reservation into the cancellation period. Cancellations must be made to MeetingPlanner.gr in writing, either by fax (+30-2610-991945) or e-mail (WasteEng08@meetingplanner.gr ). The amount of refund will depend on the date of cancellation. Hotels cancellation policy * Some hotels have a slightly different cancellation policy. Please see individual hotels for advice. Any price difference that might arise due to changes in accommodation will be settled with the hotel, where you will also receive your official receipt. For cancellations received up to 21 days prior to arrival No cancellation fees For cancellations received between 21 and 7 days prior to arrival Cancellation fees equal to the maximum of one night's stay will be charged For cancellations received between 7 and 1 day prior to arrival Cancellation fees equal to the 50% of the total nights stay will be charged For no-shows Cancellation fees equal to the 100% of the total nights stay will be charged REFUNDS On-Site. Refunds (in cash) will be dealt with during the Conference at the Travel Arrangements desk. Debited to your Credit Card. If you do not attend the Conference, you will need to provide us with your credit card details and refunds will be completed within 30 days from the end date of the Conference. Bank Transfer. If you do not attend the Conference, you will need to provide us with your bank account details (any charges for bank transfers will be withdrawn from your entitled refund) and refunds will be completed within 30 days from the end date of the Conference.



Personal Insurance

The organizers cannot be held responsible for accidents to Conference participants or accompanying persons, for damage or loss of their personal property, or for cancellation expenses, regardless of cause. Participants should therefore, make their own insurance arrangements. Please consult with your local insurance sources regarding coverage.



Travel Arrangements Hours

The WasteEng08 Travel Arrangements desk at the Conference venue will be open during the following hours: Monday, June 2 17:30 - 20:00 Tuesday, June 3 08:00 - 18:00 Wednesday, June 4 08:00 - 18:00 Thursday, June 5 08:00 - 18:00





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Travel Arrangements Request
On Line Application	Travel Arrangment File (send by Fax)